theofficeofnilsjohansson

Competence Management Procedure

Document No.	JDS-PRO-009
Revision	A
Date	2026-03-25
Status	APPROVED
Author	Nils Johansson

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1. Purpose

This procedure defines how competence (education, training, skills, and experience) is documented, maintained, and demonstrated. It satisfies ISO 9001:2015 clause 7.2 (Competence) and DNV-ST-0035 requirements for service supplier qualification.

2. Scope

Applies to:

• The principal (Nils Johansson)
• Any sub-contractors or collaborators engaged for project work
• Competence relevant to the quality of engineering deliverables

3. Competence Register

A competence register is maintained at personal/documents/cv/competence-register.md. It contains:

3.1 Formal Qualifications

Field	Content
Degree/Diploma	Title, institution, date awarded
Professional certifications	Certification body, number, validity period
Statutory certificates	Certificate of competency, flag state, validity
Classification society approvals	Society, approval scope, validity

3.2 Training Record

Date	Training / Course	Provider	Certificate #	Valid until
YYYY-MM-DD	[Course title]	[Provider]	[Cert #]	[Date or N/A]

3.3 Experience Summary

A brief record of relevant professional experience, organized by engineering domain:

Domain	Years	Key experience areas
MEC — Mechanical	[N]	[Summary]
MAR — Marine	[N]	[Summary]
[etc.]

3.4 Continuous Professional Development (CPD)

Record of ongoing learning activities:

Year	Activity	Hours	Category
YYYY	[Description]	[N]	Formal / Self-study / Conference / Project-based

4. Competence Assessment

4.1 For the Principal

Annual self-assessment during management review:

1. Review the competence register for currency
2. Identify any expired or expiring certificates
3. Assess whether current competence matches planned work scope
4. Identify training needs for the coming year
5. Record in the Management Review Report (JDS-TMP-RPT-002)

4.2 For Sub-contractors and Collaborators

Before engaging a sub-contractor for quality-affecting work:

1. Request evidence of relevant qualifications
2. Verify certificates are current
3. Record competence evidence in the project file
4. Assign work within demonstrated competence scope

5. Certificate Management

5.1 Storage

• Digital copies of all certificates stored in personal/documents/cv/certificates/
• Named as: YYYY-MM-DD_issuer_certificate-name.pdf
• Original hard copies maintained in personal files

5.2 Renewal Tracking

Maintain a renewal tracker in the competence register:

Certificate	Issued	Expires	Renewal action needed
[Name]	YYYY-MM-DD	YYYY-MM-DD	[Action + lead time]

Review quarterly during 5S audit. Flag certificates expiring within 90 days.

6. Competence for Specific Work

6.1 Classification Society Work

Work performed under classification society rules requires documented evidence of:

• Relevant professional qualification
• Specific approval from the classification society (where required)
• Familiarity with applicable rules and standards
• Relevant practical experience

This evidence must be available for inspection by the classification society at any time.

6.2 Measurement and Inspection Work

Personnel performing measurement or inspection must have documented:

• Training on the specific equipment used
• Understanding of measurement uncertainty and acceptance criteria
• Knowledge of applicable standards (e.g., ASME, EN, ISO)

7. Records

All competence records are retained for the duration of employment/engagement plus 5 years. They provide:

• Evidence of competence (ISO 9001:2015 clause 7.2d)
• Input for management review (ISO 9001:2015 clause 9.3)
• Audit evidence for classification societies and clients

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Revision History

Rev	Date	Author	Description
A	2026-03-25	Nils Johansson	Initial release — ISO 9001:2015 clause 7.2 and DNV-ST-0035 alignment